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Career at Repton International School

Repton International School believes in the pursuit of academic excellence and providing a nurturing environment for the bright and talented students.

You might just be the passionate and motivated team member we are looking for. We welcome you to apply for the following:

Job Description

The Administrative Manager (AM) is responsible for daily operations of the administration function for the department, which includes but is not limited to develop and implement administration policies and procedures that support organisational goals. To plan, organize, direct and control the activities of the administrative function, all purchases and procurement are made at the optimal price and delivery cycle, ensuring the requirements are met, cost effective operations and infrastructure are in place to support all staff members.

  • Keep abreast with legal developments and advise Management on compliance and risk factors.
  • Maintain smooth running of the department
  • Oversee the implementation and effectiveness of the operational and administrative strategies and plans.
  • Negotiate with insurance companies, brokers, or agencies with respect to premiums, terms and conditions, renewals and modifications of insurance contracts.
  • Submit administrative reports as requested by Management.
  • Oversee facilities rental and booking or usage.
Purchases and Procurement
  • Plan, direct, and coordinate purchasing activities to assure compliance with customer, industry, accreditation bodies, and regulatory requirements and specifications.
  • Ensure efficient purchasing systems. Monitor and analyse trends in procurement spending so as to identify areas of improvement and related cost savings.
  • Develop, establish, implement and enforce supplier or vendor guidelines, obligations, and service level commitment.
  • Ensure all supplier or vendor selection and evaluation must be adhered to the stipulated Authority Matrix.
  • Monitor Purchase Orders and claims processes to ensure they conform to the organisational policies and procedures.
  • Negotiate pricing, terms and conditions of sale or contracts, warranties and returns of goods and/or services.
  • Handle supplier or vendor disputes and grievances.
Maintain Office Services
  • Develop and implement administrative systems, such as record management, filing system.
  • Organise office layout and maintain supplies of stationery and equipment.
  • Review and approve stock requisitions.
Management Support
  • Be involved in management discussions and support in areas of operational and administrative planning.
Quality Verification in all aspects of the Operations
  • Establish, implement, and maintain a formalised review process for compliance.
  • Ensure the execution of corrective actions and compliance with customers’ specifications.
Budget and Resources Management
  • Build and maintain administrative budget (such as for office supplies).
  • Approve budget expenses in accordance to limits established in the Authority Matrix.
  • Review expenditure and achieve cost savings where possible.
  • Provide guidance and training to reporting employees.
  • Supervise and oversee employees to ensure proper and timely completion of assigned jobs or tasks.

Other ad-hoc duties as assigned by the Management.

  • At least 2-3 years of relevant experience.
  • Bachelor’s degree or higher in any discipline
  • Similar industry experience. (Preferably with at least 2 years of related working experience in school or private education organisation environment)
  • Proven leadership capabilities at management level. (Preferably include 3 years in a managerial capacity)
  • Ability to architect strategy and creative problem-solving skills.
  • People oriented and results driven.
  • Meticulous self-starter and executor, with an eye for details and able to work, learn and thrive in a dynamic and fast paced environment.
  • Excellent active listening, negotiation and presentation skills.
  • Competence to build and effectively manage interpersonal relationships at all levels of the Company.
  • Possess good IT skills and knowledge, and is proficient in Microsoft Office applications such as Excel, Powerpoint, Word.
  • Fluent in oral and written English and Melayu.

Interested candidates are required to send their resumes to hr@repton.edu.my. Only shortlisted candidates will be contacted.

Sales + Marketing
  • Ability to meet deadlines and marketing targets
  • Work to key KPI's and sales targets
  • Identify new opportunities for promotional activities, including collaborations with agents, corporate companies and other schools
  • Assist in planning internal and external marketing activities
  • Bring nationality mix, building an international student portfolio of international students and education agents
  • Develop new recruitment channels and expand existing network for both onshore and offshore International student recruitment
  • Able to travel locally, interstate and Internationally for recruitment
  • Design and implement strategic marketing campaigns to generate more leads
  • Provide active contributions to social media campaigns
  • Develop and build strong client relationships with local and international agents to secure ongoing agreements and boost the number of enrolment
  • Keep accurate records of agents database
  • Support all marketing events within and outside the school
  • Process claims for agent commission payments
  • Ensure that market intel is up to date by collecting information for related markets
  • Manages the use of the MIS to ensure robust collection of recruitment data
Media + PR
  • Identify and exploit marketing and publicity opportunities to optimum effect and to constantly seek innovative ways to raise the profile of RISM
  • Develop and coordinate media conferences
  • Coordinate and manage media and public interest to generate coverage and maintain awareness
  • Handle and coordinate all media requests and enquiries in a timely manner
  • Develop and create media releases, key messages, media FAQs, speeches, and presentations where required
  • Media tracking and tabulation
  • Maintain a professional relationship with employees, customers and auditing or accrediting bodies
  • To establish and maintain effective working relationships and contacts internally and externally, including with the press and industry bodies

From time to time, job-holder may be required to perform tasks as assigned by Marketing & Communications Manager and work with other Officers/Executives to support the enforcement and deployment of marketing communications activities.

Interested candidates are required to send their resumes to hr@repton.edu.my. Only shortlisted candidates will be contacted.